Hall Rental Rules
Please understand that we want to make this rental
function as enjoyable and safe for everyone involved.
By renting our hall, you or your organization are:
- Assuming all liability and responsibility for any damages to premises, contents, and surrounding areas.
- Assuming all liability and responsibility for any and all infractions or actions during the rental period.
- Agreeing that an administrator will make periodic inspections of the hall and parking lot.
- not intending on a rave party or unsupervised teenage party are allowed.
Capacity:
- 175 people is the maximum capacity per the Fire Marshall.
Cemetery:
- No ceremonies or rituals are permitted on Cemetery grounds without prior permission.
- No disrespectful activities are permitted on the Cemetery grounds.
Parking:
- Parking in permitted areas and not the use of local businesses parking lots during the times of rental period.
- The front gates will open two hours prior to an event.
- During an event, the front gates must remain open.
- Gates will be closed and locked after the last vehicle leaves.
Follow the Law:
- Must abide by the Florida State Alcoholic Beverage & Firearms Division regulations.
- No illegal drug use or underage drinking of alcoholic beverages is permitted on the legion property (including the cemetery).
- No illegal activities are permitted.
By renting the Legion Hall, you and your organization understand and acknowledge the following:
- The Security Deposit must be paid upon signing of this contract.
- Any additional payments will reduce the balance due, and the Renter will be provided with a receipt.
- Any extra set up/decorating beyond the 2 free hours will be charged the regular hourly rate.
- The hall must be vacated at the end time of the rental period / this includes party planners.
- Renter agrees to follow maximum capacity set and posted by Fire Marshal.
- Renter agrees not to exceed noise level set by EPC of Hillsborough County.
- During the event all doors must remain unlocked and cannot be blocked at any time/hallway also.
- Round tables, 8 ft and 6 ft rectangle tables and padded chairs are available for use.
- The Renter is responsible for any damage that occurs to tables or chairs during the event.
- Security fee refund will be mailed to the address on the contract.
- Undeliverable refund checks will only be reissued after the check is returned by USPS.
Renter assumes Responsibility for Conduct of Guests and Event Staff:
- No behavior that would reflect negatively on the American Legion will be allowed.
- No alcohol or food will be permitted outside the building (Example: in the parking lot or in front of the building).
- No congregating in the parking lot is allowed.
- No smoking or vaping in the building. No selling alcohol directly or indirectly (Example free with a purchase).
- No drugs allowed on the premises.
- Will follow all laws and regulations.
- Accept the amount due (if any) on the Inspection and Damages form costs filled out and assessed by the agent after the rental.
- Cemetery grounds are off limits and trespassers will be prosecuted.
- At the end of the contracted time the hall must be returned to the same condition prior to use.
- Renter is solely responsible for repairs or damages resulting from actions of guests and staff.
- Any violations of the contract or addendum rules will result in forfeiture of my security fee.
- All individuals, food and equipment must be out of the hall by the end time of the contract.
- Any time over the contract end time charges will be forfeited from the security fee or will be charged to the renter if over the security fee.
Decorations Limitations:
- Nothing may be attached to the fans, including balloons and streamers.
- Nothing, including decorations may be tacked or taped to the walls or floor.
- No candles, fireworks or flammable decorations allowed.
- Battery operated lighting is allowed.
- All balloons must be popped and placed in garbage bags at the end of the event.
- All decorations, food, cups and trash must be placed in garbage bags and set outside of the hall.
Kitchen:
- Warming of food may only be used, by ordinance, no cooking is allowed.
- The microwave, ice machine, large glass door refrigerator, sink and counter space are available for use but must be cleaned at the end of the event.
- All food items must be removed from the kitchen area at the end of the event.
- There is a service window between the kitchen and hall.
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